Poster and e-poster formatting guidelines

Poster Presentation

If your work is accepted as a Poster, you will be required to prepare the final print-ready short paper for publication and poster following the specifications in the acceptance notification. Poster presentations must be prepared by the following means:

1)    A0 (841mm x 1189mm) portrait formatted and print-out physical poster, that will be displayed in the congress forum,

2)    e-Poster that will be part of the poster loop played on a large screen in the forum,

3)    Poster Fast Presentation Track (PFPT) in which authors are able to present their work in a 3-5 minutes oral presentation. Please, consult the final program.

Deadline for submission of your final Poster material is 1st October, 23:59h CEST.

Please note: In order to upload your material you will be informed about a dedicated space in another e-mail. Please, follow the instructions given. You have to revise and submit your camera ready short paper according to the reviewers’ comments following the letter of acceptance and keeping the set-out timeline. The schedule to provide your final material after receiving the acceptance notification is very tight. Plan your personal schedule accordingly.

During the foreseen 2-hours poster session, the poster must be staffed at all times by at least one person, and you are encouraged to bring a portable computer to demo your work. The computer should be well charged, because electrical power may not be available. Do not leave your computer or other equipment unattended with the poster. Posters are displayed in unsecured areas.
For instructions about preparation and display of your final content, see the poster and e-poster formatting guidelines. Also, carefully consider the instructions given in the acceptance letter.
You will be able to update your basic submission information on EasyChair and any final materials so that it can be included in the conference program and proceedings. Please, be prepared to deliver your final versions of the associated short paper and of your information on or before the dates for camera ready submission.

Poster Fast Presentation Track (PFPT)
The final program will contain dedicated slots for you to present your poster during an oral presentation. You will be given a dedicated 3-5 minutes slot in which you can present your research results. As basis you are only allowed to use your e-Poster presentation. As time is very tight you should be very concise in what you are going to communicate. Use your time slot and concentrate on the “Wow” results you obtained with your work. Visuals might make the difference to other work and underline your results.

As Posters are linked to short papers, all work selected for the Posters program will be documented on the DigitalHeritage2013 Full Conference DVD-ROM, and appear within the short paper volume  of the DigitalHeritage2013 proceedings that will be indexed by and published in the IEEE and EG Digital Library.

Poster and e-Poster Guidelines & Templates

A0 Poster
For presenting your poster we will provide a dedicated space in the forum of the MUCEM. Your Poster will be displayed on dedicated boards that will be made available through the organizing committee. In order to not exceed the available board size your Poster must be formatted to A0 (841mm x 1189 mm) portrait format size containing at maximum three columns. The poster mounting area will have your Poster Number in the top left hand corner.

Preparation of your poster

  • Posters should be simple, brief and prepared having in minds, primarily, their use as a basis for the presentation and possible discussion of the work that is already published in the Congress Proceedings. However, they should be also self-intelligible.
  • Each poster presentation must have a title including the title of the paper, author(s), affiliation(s), city and country. This part should be prepared by the presenting author to fit into the provided space (74 cm x 20 cm) or, if necessary, (74 cm x 25 cm)
  • As poster should be readable by more than one person at the same time, a letter size of at least 6 mm in height for the text and 10 mm for the section headings are suggested. You should prepare your poster in a three column format. Each column can be subdivided and may conveniently be divided into sections, e.g.

    • Problem Description,
    • Previous Work,
    • Challenges,
    • Your approach/method,
    • Results / evaluation, and
    • ending with a Conclusion.
    • Include the most important references according to the style guides given for the paper submission.
  • Several pictures on the poster have at least a resolution of 300 dpi at 5 inches wide, with depth proportional and should be included as highly resolved (with highest detail compression) image files.
  • Each of the poster should contain a complete piece of information, such as text, a figure of table with a simple legend, or a few paragraphs.
  • Pictures do describe more than words, so try to be visual as much as possible. You might span pictures over more than one column and provide some figure caption.
  • A template can be found here : A0-Poster Template.ppt or A0-Poster Template.pdf

NOTE:  You will need to upload a digital version of your A0 poster (841mm x 1189mm) portrait formatted. We accept only PDF files.

On Arrival to the Poster Session

  • Posters should be mounted by 9:00am on your scheduled day.
  • You should find the board which is provided for your poster. You may identify the foreseen board displaying your Paper ID. In case you have troubles contact the poster chair.
  • Push pins will be available for your use. Any necessary equipment for attaching the sheets to the board will be available near the poster location. Please, use only the provided materials in order not to damage the panels and enable a smooth removal afterwards.
  • You should staff your poster for the assigned 2-hours presentation period.
  • Authors are requested to demount their posters after the poster session in order to provide the necessary space for subsequent poster presentations. The organizing committee is not responsible for removing posters.
  • We encourage you to demo your work using your portable computer. It provides a better understanding of what is presented and you might be able to showcase some live results.

To complement your poster presentation and to make it available to a broader audience, authors are requested to provide a three slide presentation file (Accepted formats are:  .ppt, .pptx, .odp) including multimedia material. This e-Poster will be displayed in the poster loop played on a large screen in the forum and should be used during the PFPT. You can also hand in supplementary multimedia (MM) or video material that replaces your three slides. However, any replacing video material should contain the same level of information indicated in the subsequent preparation guidelines and must not exceed 3 minutes of duration.

Preparation of your e-Poster

  • e-Posters must be formatted according to the following templates : e-Poster_format_PPT or e-Poster_format_PPTX or e-Poster_format_ODP
  • Each poster presentation shall be introduced by a title slide including the title of the paper, author(s), affiliation(s), city and country. It might be accompanied by a picture or a video showcasing your work.
  • An e-Poster must not exceed three slides and should contain the necessary content, approach and obtained results in an intriguing way. You can use multimedia content being integrated into your e-Poster showing animations, simulations or other content.
  • Please note: If you include video material in each of the slides, we will only accept MM presentations that might not exceed 1 minute duration per slide.
  • Your slides will be displayed in a presentation loop switching content at dedicated time slots. Thus, you should consider to be precise and concise on what you want to communicate.
  • The e-poster contains a three column format. Each column can be subdivided and may conveniently be divided into sections, starting with a
    • Problem Description and Challenges
    • Your approach/method,
    • Results / evaluation, and
    • ending with a Conclusion.
  • Please, try to use a standard MM format for your e-Poster:
    • Images: high-resolution images in one of these formats: TIFF, JPEG, PNG, BMP, GIF.
    • Video: In Microsoft formats (i.e. .asf, .wmv), QuickTime, MPEG-4, or DivX Version 5 (or later) formats. The total length of all videos should not exceed three minutes.
    • You might also hand in a replacement for the slide presentation embedding one video into one slide. Any replacing video material should contain the same level of information as indicated above (i.e. title of the paper, author(s), affiliation(s), city and country, problem statement and challenges, your approach/method, results/evaluation, conclusion) and must not exceed 3 minutes of duration.

Submit your e-Poster or Submit your Poster Material
You will be able to upload any final material so that it can be included in the e-Poster programme. A dedicated upload space will be announced to each of the Poster authors. Please, be prepared to deliver your final versions of your work on or before the 1st of October, 23:59 CEST. As soon as you enter the upload area you will need to upload your material using a file name that contains your submission ID that was allocated to your paper by EasyChair:  Poster_{submissionID}.ppt | Poster_{submissionID}. ppx  | Poster_{submissionID}.odp  | Poster_{submissionID}.zip


Note: You cannot upload files bigger than 230 MB

So please consider that your material might need to be reformatted. If you wish to hand in high quality videos get in contact with and we will seek a solution for you.